Free offer letter template for hiring new employees. Covers position details, compensation, benefits, start date, at-will employment, and conditions of employment.
Dear [Candidate Name], We are pleased to offer you the position of [Job Title] at [Company Name]. You will report to [Manager Name/Title] and be based at our [Office Location]. Your anticipated start date is [Date]. This position is [full-time/part-time] and [exempt/non-exempt] under applicable labor laws.
Your annual base salary will be [Currency] [Amount], payable in [monthly/bi-weekly] installments, subject to standard tax withholdings and deductions. You will be eligible for a performance bonus of up to [Percentage]% of your base salary, based on individual and company performance, payable [annually/quarterly] at the company's discretion.
You will be eligible to participate in the company's benefits programs, which currently include: health insurance (medical, dental, vision), [X] days of paid time off per year, [X] days of sick leave, retirement plan with [X]% employer match, and [other benefits such as stock options, learning stipend, remote work allowance]. Benefits are subject to plan terms and may be modified by the company.
Your employment with [Company Name] is at-will, meaning either you or the company may terminate the employment relationship at any time, with or without cause, and with or without notice. This offer letter does not constitute a contract of employment for any specific duration.
This offer is contingent upon: (a) successful completion of a background check; (b) verification of your eligibility to work in [Country]; (c) execution of the company's Confidentiality and Invention Assignment Agreement; (d) execution of any applicable non-compete or non-solicitation agreements. You represent that you are not bound by any agreement that would prevent you from performing your duties.
Signature — Party A
Signature — Party B
Step 1: Choose your offer letter template. Log in to ContractClaw Sign and select the Employment Offer Letter template from your dashboard. This template covers position details, compensation, benefits, at-will employment terms, and conditions of employment.
Step 2: Customize the offer details. Fill in your company name, the candidate's full name, and the offered job title. Specify the reporting manager, office location, and anticipated start date. Indicate whether the position is full-time or part-time, and exempt or non-exempt under applicable labor laws. Enter the annual base salary, pay frequency (monthly or bi-weekly), and performance bonus structure (percentage and payout schedule). List the benefits package — health insurance, paid time off, sick leave, retirement plan match percentage, and any additional perks like stock options, learning stipends, or remote work allowances.
Step 3: Set the conditions of employment. Specify all contingencies the candidate must satisfy before their start date: background check clearance, work eligibility verification, execution of a Confidentiality and Invention Assignment Agreement, and any non-compete or non-solicitation agreements. Include the at-will employment clause clearly stating that either party can terminate the relationship at any time.
Step 4: Add signers. Enter the hiring manager's (or HR representative's) name and email as the company signer, and the candidate's full legal name and personal email as the second signer. Include an acceptance deadline — typically 5-7 business days from when the offer is sent.
Step 5: Send for signature. Click Send — the candidate receives the offer letter via email and WhatsApp with OTP verification. They can review the full offer — compensation, benefits, conditions, and at-will terms — and sign from any device. No account creation or app download needed.
Step 6: Track and download. Monitor acceptance status in real time from your ContractClaw Sign dashboard. Receive an instant notification when the candidate signs. Once accepted, the offer letter is sealed with a SHA-256 hash, RFC 3161 timestamp, and QR verification code. Both HR and the candidate receive a copy automatically. Download the executed PDF for the employee's personnel file.
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View templateDisclaimer: This template is provided for informational purposes only and does not constitute legal advice. Laws vary by jurisdiction. Consult a qualified legal professional before using this document for any binding agreement. ContractClaw Sign is not a law firm and does not provide legal services.
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